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For CEOs and business owners

An AI assistant for CEOs: the whole day on one screen

Fifteen meetings, decisions waiting in six groups and problems you hear about too late. Your hero briefs you every morning, prepares every meeting, keeps your decision queue, watches the numbers and tracks everything you delegate, from WhatsApp and Telegram. You approve anything that goes out in your name.

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Nothing goes out without your OK.

Example conversation

Fifteen meetings a day and no time to prepare for one of them

A CEO's calendar is full before the week starts. Back-to-back meetings with no gap to read what the meeting is about. Decisions waiting on you in the sales group, the finance group, the management group, two client groups and your inbox. People asking "did you see my message?" and the honest answer is no.

The worst part is what you do not see. The big client who went quiet three weeks ago. The project that slipped by a month without anyone saying it out loud. The number that started falling last Tuesday. You learn about problems when they are already crises, because nobody had the time to give you the one-screen view of the business you needed every morning.

And outside work, life keeps going: family, health, bills, the things nobody delegates. They are the first to slip when the business is loud.

HeroKit gives you the assistant that big-company CEOs have, without the hiring. Your hero briefs you every morning, builds a prep note before every meeting that matters, keeps one queue of the decisions waiting on you across every group and inbox, watches the numbers and threads that signal trouble, and tracks everything you delegate until it is done. You approve anything that goes out in your name.

Picture this

A CEO week, with a hero on call

Illustrative scenarios. Names, numbers and companies are examples.

Picture this: two weeks before the board meeting

The board deck that started itself

  • The moment

    Every quarter the board deck starts from a blank page and eats a weekend.

  • You send your hero

    “Two weeks before each board meeting, draft the deck outline from the dashboard, last quarter's deck and open decisions.”

  • Your hero

    Builds a first-draft outline in Google Slides with the numbers filled in, last quarter's structure and a slide for each decision you need from the board.

  • The result

    You spend the weekend on the story, not the spreadsheet.

Example: two people want the same slot

The partner meeting you did not double-book

  • The moment

    Your assistant booked a partner meeting while you promised the same time to your sales lead in a group chat.

  • You send your hero

    “Never offer a time without checking the calendar, and warn me about conflicts.”

  • Your hero

    Checks your calendar before any time is offered, including in groups, and flags conflicts with alternatives.

  • The result

    No more apologising for a calendar that was not your fault.

Picture this: a three-year service contract

The supplier contract that did not auto-renew

  • The moment

    A large contract renewed automatically because the notice period passed during a busy month.

  • You send your hero

    “Track notice periods on all supplier contracts and remind me two months ahead.”

  • Your hero

    Pulls the dates from your contracts and emails, adds each notice period as a deadline and puts it in your morning brief.

  • The result

    Every renewal becomes a decision instead of an accident.

Example: 07:15, before the first meeting

The morning you knew everything before 08:00

  • The moment

    You used to start the day opening five apps and twelve groups to work out what was on fire.

  • You send your hero

    “Nothing. The brief arrives on its own.”

  • Your hero

    Sends one message: six meetings, four decisions waiting, two deadlines this week, one urgent email from the bank, and yesterday's sales against last week.

  • The result

    You walk into the first meeting knowing where the day is going.

Illustrative example

Picture this: a top-five account

The client you almost lost quietly

  • The moment

    Your biggest client stopped answering your account team three weeks ago. You heard about it when they announced a supplier review.

  • You send your hero

    “Tell me when any of our top ten clients has not replied to us for ten days.”

  • Your hero

    Watches those threads and alerts you the day a key client goes quiet, with the last exchange and a suggested personal check-in.

  • The result

    You call them while there is still a relationship to save.

Illustrative example

Example: a supplier negotiation

The meeting you were ready for in two minutes

  • The moment

    You join a negotiation and realise you never read the last three emails.

  • You send your hero

    “Prep me for my 14:00.”

  • Your hero

    Sends who is in the meeting, what was said last time, the open points from email and the decision you need to make.

  • The result

    Two minutes of reading replace twenty minutes of catching up in the room.

Picture this: "I will have it by Friday"

The delegated task that was quietly late

  • The moment

    Your COO promised the new pricing by Friday. It is Wednesday of the next week and nobody mentioned it.

  • You send your hero

    “Track what I delegate in meetings and tell me what is late.”

  • Your hero

    Turns your voice notes after meetings into tasks with owners and dates, nudges owners politely and lists what is overdue every Monday.

  • The result

    Nothing you hand over disappears.

Example: a discount request in the sales group

The decision nobody had to ask twice

  • The moment

    Your sales lead asked in the group for approval of a discount. You missed it; the client waited two days.

  • You send your hero

    “Collect every decision addressed to me in my groups and email.”

  • Your hero

    Keeps one queue of open decisions with who asked, when and the context, and posts your answer back where it was asked once you approve the wording.

  • The result

    People get decisions in hours, and you stop being the bottleneck.

Picture this: conversion dropping

The number that started falling on Tuesday

  • The moment

    Online conversion dropped for five days before anyone looked at the dashboard.

  • You send your hero

    “Tell me if daily conversion falls 20% below the weekly average.”

  • Your hero

    Watches the connected dashboard and alerts you the same day, with the numbers.

  • The result

    You ask the right question on Tuesday instead of the next month.

Example: a heavy quarter

The family dinner you did not miss

  • The moment

    You missed your daughter's school show because it was in the family group, not in your calendar.

  • You send your hero

    “Put family events from the family group into my calendar and protect them.”

  • Your hero

    Adds the dates, reminds you the day before and warns you if a meeting request lands on them.

  • The result

    The business gets your best hours and your family still gets you.

Example: a two-day management offsite

The offsite that organised itself

  • The moment

    Planning an offsite means venue options, dates that work for eight people, an agenda and a dozen emails.

  • You send your hero

    “Plan a two-day offsite in May for the management team. Three venue options, dates that work, a draft agenda.”

  • Your hero

    Checks the team calendars you share, compares venues with its own browser, drafts the agenda in Docs and the invitation for your approval.

  • The result

    A morning of admin becomes three choices you make in five minutes.

Picture this: a question from your lead investor

The investor who got an answer the same day

  • The moment

    Your lead investor asked a question about churn. Answering means finding the numbers, which takes a day you do not have.

  • You send your hero

    “Answer Dana's churn question with last quarter's numbers from the dashboard.”

  • Your hero

    Pulls the figures from your dashboard, drafts a short, clear answer and waits for your approval.

  • The result

    The investor gets a precise answer the same afternoon, which is exactly the impression you want to leave.

Example: a senior hire waiting on the CEO

The hiring decision that did not stall

  • The moment

    The final candidate for a senior role waited ten days for the CEO's yes. They took another offer.

  • You send your hero

    “Remind me every two days about any hiring decision waiting on me.”

  • Your hero

    Keeps hiring decisions at the top of your queue with the interview feedback attached, and nudges you until you decide.

  • The result

    Strong candidates hear from you while they are still available.

What is an AI assistant for CEOs?

An AI assistant for CEOs does the work of a chief of staff and an executive assistant together: it decides what reaches you, prepares you for what is next, tracks what you delegated and warns you about what is going wrong. The output is a CEO who walks into every meeting prepared and every week knowing where the business stands.

HeroKit does it from WhatsApp and Telegram, where your management team, your clients and your family already talk to you. Your hero is connected to your Gmail, Google Calendar, Drive and dashboards, joins the groups you choose and turns every request into a tracked task. Anything that goes to another person waits for your approval of the exact text.

Why CEOs hear about problems late

Bad news travels slowly upward. Nobody hides it on purpose; it just waits for the right meeting, the right moment, the right amount of certainty. A sales lead hopes the quiet client will come back. A project manager hopes to catch up before the deadline. A finance team waits for the month to close before saying the margin slipped.

By the time the problem reaches the CEO, it has been visible in the data for weeks: in the email thread that stopped, in the number that started to drift, in the task that moved its due date twice. The signals were there. Nobody was watching all of them at once.

A hero can watch all of them. You choose the signals that matter to your business: a top client going quiet, a key number crossing a line, a project date moving. Your hero checks them continuously and alerts you the day they change, with the facts attached. You still decide what to do. You just decide weeks earlier.

Running a decision queue instead of a chat history

Most CEOs make decisions inside chat histories. A question in the sales group, another in the finance group, a third in an email thread, a fourth in a voice note from a manager. Each is easy to answer and easy to miss. The cost is not the decision; it is the two days the team waited for it.

With a hero, every decision addressed to you lands in one queue with who asked, when they asked and the context. You can work through it in ten minutes between meetings. When you answer, your hero drafts the reply and posts it back where the question was asked, after you approve the wording. Your team learns that decisions come back the same day, and they stop sending "did you see my message?"

Meeting prep that takes two minutes

A good prep note answers four questions: who am I meeting, what happened last time, what is still open, and what do I need to decide? Writing that note yourself means searching email, chat and documents. Most CEOs skip it and catch up in the first ten minutes of the meeting, which everyone in the room notices.

Your hero writes the note for you from your calendar, recent email, the task list and the files you connected. You read it in the lift. For the meetings that matter most, you can ask for prep the evening before, so you can think about the answers instead of hunting for the questions.

Your personal life is part of the job

Every CEO knows the pattern: the business gets louder, and the things at home are the first to slip. A school event missed because it lived in the family group, not the calendar. A health check postponed three times. A bill paid late because it came on paper.

Your hero treats your personal life with the same care as the board. Family dates go into your calendar and are protected from meeting requests. Bills and renewals are tracked with reminders. Appointments are booked around your schedule. It is the most underrated thing a CEO can delegate.

The morning brief: what a CEO actually needs to see

Today

Meetings in order, with the ones that need preparation marked.

Decisions

Every decision waiting on you, from every group and inbox, oldest first.

Deadlines

What is due this week, for you and for the people you delegated to.

Urgent email

Only the senders you named, with a one-line summary and a draft reply.

Numbers

The few metrics you care about, and what changed since yesterday.

Watches

Any alert that fired overnight: a quiet client, a falling number, a slipped date.

Jobs a CEO can hand over

Decision queue

One list of open decisions across groups and email.

Try: “What decisions are waiting on me?”

Meeting prep

A short note before every meeting that matters.

Try: “Prep me for the board call.”

Delegation tracking

Action items from your meetings, owned and dated.

Try: “What did I delegate this week, and what is late?”

Early warnings

Watches on clients, numbers and projects.

Try: “Alert me if a top client goes quiet for ten days.”

Reports

The weekly numbers, before the management meeting.

Try: “Send last week by business unit every Monday at 07:30.”

Inbox control

Only the senders who matter reach you.

Try: “Only ping me for the board, the bank and key clients.”

Research

Market and competitor summaries before a big decision.

Try: “What changed in our market this quarter?”

Personal admin

Family, health and bills tracked like work.

Try: “Track my family dates and protect them.”

A CEO inbox that only holds what needs a CEO

A CEO inbox is a mix of the critical and the irrelevant: board members and bank managers next to newsletters, vendor pitches, internal CCs and automated reports. Reading all of it is a full-time job, and skimming it is how the important email gets missed.

Your hero reads it for you. You name the senders and topics that always matter, and only those reach you during the day, with a one-line summary and a reply drafted. Everything else is summarized in your morning brief or collected into a short daily list of pitches and invitations you can clear in two minutes. Your inbox stops being your to-do list, and your to-do list stops living in your inbox.

How the work changes with company size

Owner of a small business

Your hero is your whole back office and your early-warning system: inbox, calendar, follow-ups, reports and the decisions your small team needs from you.

CEO of a growing company

Your hero runs the decision queue across management groups, preps the meetings that matter and tracks what you delegate.

CEO with an executive team

Your hero is your personal layer: board and investor preparation, the watches on key accounts and numbers, and the life admin that keeps you sane.

Owner of several businesses

One hero across several companies, with each company's groups and inboxes kept in their own context.

How to tell it is working

Fewer "did you see my message?"

Decisions come back the same day, so your team stops chasing you.

Better meetings

You walk in prepared, and meetings end with decisions instead of follow-up meetings.

Earlier bad news

Watches alert you to problems while they are still small.

Nothing delegated disappears

Every action item has an owner and a date, and late ones are on your Monday list.

Evenings and weekends back

Only the senders you named can reach you outside work hours.

What your hero will not do

Your hero will not make decisions for you, speak for you without approval or share confidential information in a group. It does not replace your judgment, your relationships or your leadership. It removes the admin that stands between you and them, and it tells you what you need to know in time to act on it.

A CEO week, before and after

Illustrative.

Before: Monday

Management meeting without fresh numbers. Two hours in email before the first decision.

After: Monday

Numbers arrived at 07:30. The brief listed the four decisions to make before noon.

Before: midweek

Meetings without prep. Decisions waiting in groups. A key client quietly drifting.

After: midweek

Prep notes before every important meeting. Decisions answered the same day. An alert on the quiet client.

Before: Friday

Delegated work still "almost done". Personal admin pushed to the weekend.

After: Friday

A list of late items with owners. Family dates protected. The weekly usage report shows what your hero did.

A prompt library for CEOs

Ten requests CEOs send their hero most.

Start

Your day in one screen.

Try: “What does my day look like?”

Decide

The open decision queue.

Try: “What is waiting on me?”

Prepare

A prep note for one meeting.

Try: “Prep me for my 11:00.”

Delegate

Action items from a voice note.

Try: “Track: Dana owns pricing by Friday, Omar owns hiring plan by the 20th.”

Check

What delegated work is late.

Try: “What is overdue on my team?”

Watch

An early warning on what matters.

Try: “Tell me if weekly orders drop below 300.”

Numbers

A quick view of one metric.

Try: “How is cash this month against last?”

People

Everything open with one person.

Try: “What is open with our CFO?”

Protect

Time you will not give away.

Try: “Keep Friday afternoons free.”

Close

The end of the day.

Try: “Wrap up today.”

Common CEO worries, answered

"It will speak for me."

It cannot. Messages and emails to other people are sent only after you approve the exact text.

"Confidential numbers in the groups."

Money and sensitive matters go to you only, never to the group.

"My EA already does this."

Many CEOs use both. The hero handles the volume and the night shift; your assistant handles what needs a person.

"Too much setup."

Connect email, calendar and one dashboard and you get a useful brief the next morning.

"Another app."

No new app. Your hero lives in WhatsApp and Telegram.

How to start as a CEO

Day 1

Connect Gmail, Calendar and your main dashboard. Name the senders who are always urgent.

Day 2

Read the first morning brief and tell your hero what to add or drop.

Day 3

Add your hero to the management group and set it to answer only when mentioned.

Day 4

After each meeting, send a voice note with the action items.

Day 5

Set two early-warning watches: a key client and a key number.

Week 2

Review the weekly usage report and adjust the approval levels.

Your hero, your name, your photo

Nobody else lets you shape the assistant you talk to. Give your hero a name your team will use naturally, and it becomes part of how your company runs.

Pick the name people see

Call your hero whatever you like. The display name updates on WhatsApp and on Telegram together, so it is the same person on both apps.

Upload your own profile photo

Use a photo, a logo or one of our eight example looks. You upload it once and it shows on both channels. There is no generated face: the picture is the one you choose.

Write the about line and the personality

Short and formal, warm and chatty, or somewhere in between. Your hero keeps the tone you set in every chat and every draft.

One hero that does everything

Each account has one hero. The look is only the look: every hero handles email, calendar, tasks, groups, research and reports the same way.

CEO support options, compared

CEO support options, compared
What mattersHeroKitExecutive assistantChief of staffDashboards alone
Hours24/7Office hoursOffice hoursWhen you look
Decision queue across groupsYesPartlyYesNo
Meeting prepBefore every meeting you chooseYesFor key meetingsNo
Early warningsWatches on clients and numbersIf askedYesOnly if you check
Cost modelMonthly subscription, cancel any timeSalarySenior salarySoftware licence

How HeroKit works for CEOs

  • Morning brief

    Every morning: today's meetings, the decisions waiting on you, deadlines, urgent email and the numbers that moved.

  • Calendar and scheduling

    Prep notes before the meetings that matter, built from recent email, open tasks and the last conversation.

  • Reports and data

    Your key numbers from connected dashboards, on demand or every week, with the biggest changes on top.

  • Task list that closes loops

    Everything you delegate is tracked with an owner and a date, and your hero tells you what is late.

  • Automations on your schedule

    "Tell me when X happens" watches on the numbers and threads you care about, so problems reach you early.

  • And everything else a great executive assistant does, 24/7.

    See all features

How it works

How HeroKit works, step by step
  1. 1

    Get your hero's number

    Your hero gets their own WhatsApp and Telegram number. Save them as a contact like anyone else.

  2. 2

    Connect your accounts

    Connect Gmail, Google Calendar and the other apps you use, so your hero can work where your work already is.

  3. 3

    Message your hero like a person

    Text your hero, send a voice note, forward them anything or add them to a group. They draft, you approve.

You stay in control

Nothing goes out without your OK. Messages and emails to other people are sent only after you approve the exact text.

  • Approval levels. Choose what your hero does on their own, what they ask first, and what they only plan.

  • No auto-replies to strangers. Incoming messages are summarized for you with a suggested reply.

  • Private by design. Passwords and keys stay in a secure vault, and your data is never shared.

  • Weekly usage report. See exactly what your hero did and what it cost.

Questions from CEOs

Questions we didn't cover?

Write to hello@herokit.ai or send us a message.

Talk to us
How is an AI assistant for CEOs different from an executive assistant tool?

It covers both roles: the executive assistant work (inbox, calendar, reminders) and the chief of staff work (decision queue, meeting prep, delegation tracking and early warnings).

Can HeroKit collect decisions from all my groups?

Yes, from the groups your hero is in and your connected inboxes. You get one queue with who asked, when and the context.

Can HeroKit warn me about problems early?

Yes. Set "tell me when X happens" watches on key clients, numbers and projects, and your hero alerts you the day they trigger.

Can HeroKit track what I delegate?

Yes. Send action items after a meeting and each becomes a task with an owner and a date. Your hero nudges owners and lists what is late.

Will my management team see confidential information?

No. In groups, money and sensitive matters go to you only. Your hero answers the group only from the sources and topics you allow.

Can it handle my personal admin too?

Yes. Family events, bills and appointments can be tracked alongside work, and protected in your calendar.

How is HeroKit billed for a CEO?

HeroKit is a monthly subscription. You can cancel any time and your hero keeps working until the end of the month you paid for. There are no refunds, because a dedicated server and your hero are set up the moment you pay.

Can HeroKit work alongside my chief of staff?

Yes. Add your hero to a group with your chief of staff or assistant. It keeps the decision queue, the task list and the night shift, and they focus on the work that needs a person.

Can I use HeroKit by voice between meetings?

Yes. Send voice notes in any language with decisions or action items, and your hero turns them into replies and tracked tasks.

Can HeroKit prepare board materials?

Your hero gathers numbers from your dashboards, open questions from email and decisions from your task list into a brief or a first-draft deck in Google Slides.

Get stuff done with HeroKit

Because your time is precious.

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