For VPs, directors and managers
Status updates collected by hand, follow-ups after meetings that nobody sends, one-on-ones without notes, and a boss who wants a summary you do not have ready. Your hero collects, summarizes, tracks and reminds from WhatsApp and Telegram, and drafts every message for your approval.
Nothing goes out without your OK.
Monday morning, your boss asks for a summary of where the team stands. You do not have one ready, so you spend the morning messaging six people for updates, reading their answers and turning them into something you can forward. On Tuesday you do the same for a different meeting. By Thursday the summary is out of date.
Meetings end with action items that nobody writes down. Follow-ups you promised never go out. One-on-ones happen without notes from last time. Approvals wait in your inbox while your team waits on you. You became a manager to develop people and deliver results, and instead you run a full-time update-collection service.
HeroKit gives you an assistant for the information work. Your hero joins your team group, turns meeting notes into owned tasks, nudges people for updates, pulls your team numbers from dashboards, prepares your one-on-ones and drafts the summary your boss wants before they ask for it. You approve anything that goes out in your name.
Picture this
Illustrative scenarios. Names and teams are examples.
Example: planning a team offsite day
The moment
Finding one day when all eight people are free took a week of messages and a poll nobody answered.
You send your hero
“Find a day next month when the whole team is free for an offsite.”
Your hero
Checks the calendars the team shares, proposes the two best days and drafts the invitation for your approval.
The result
The date is set in a day instead of a week.
Picture this: asking for headcount
The moment
You need to ask leadership for another hire. Building the case means a day of digging through numbers and tickets.
You send your hero
“Pull the team's workload and delivery numbers for the last quarter into a one-page case for a new hire.”
Your hero
Gathers delivery and backlog figures from your dashboards and task list into a short Google Doc with the trend and the ask.
The result
You make the case with facts in an afternoon, not a week.
Example: a frustrated customer in a team thread
The moment
A key customer complained in an email thread your team was handling. It escalated before anyone told you.
You send your hero
“Alert me when a customer thread my team is on mentions cancelling or a complaint.”
Your hero
Watches the threads you name and alerts you the moment one of those words appears, with the context and a suggested next step.
The result
You step in while the customer can still be kept.
Picture this: meeting your manager's manager
The moment
You get fifteen minutes with your skip-level once a quarter and spend them improvising.
You send your hero
“Prep me for my skip-level: wins, risks, asks, in five bullet points.”
Your hero
Builds a five-point prep note from the quarter's tasks, numbers and open decisions.
The result
Fifteen minutes that actually move your team forward.
Example: Friday afternoon
The moment
Your VP asks for a weekly summary every Friday. You write it from memory and messages, and it always feels incomplete.
You send your hero
“Every Friday at 14:00, draft my weekly update from team tasks and the dashboard.”
Your hero
Lists what was done, what slipped and why, the numbers against last week and next week's priorities, in a draft for your edit.
The result
A two-hour Friday ritual becomes a ten-minute review.
Picture this: Monday stand-up prep
The moment
You message each team member for a status update, then chase the three who did not answer.
You send your hero
“Every Monday at 09:00, ask the team in the group for status on their top tasks.”
Your hero
Posts the request in the team group with each person tagged on their own tasks, collects the answers and sends you a summary with who has not replied.
The result
You walk into stand-up with the picture already clear.
Example: the end of a planning meeting
The moment
The meeting ends with six action items. A week later, nobody remembers who agreed to what.
You send your hero
“Voice note after the meeting with the six items and owners.”
Your hero
Creates six tasks with owners and dates, posts each owner their items in the group and nudges them as dates approach.
The result
Next week's meeting starts with progress instead of confusion.
Picture this: five one-on-ones on a Thursday
The moment
You cannot remember what you discussed with each person last time, and the conversations start from zero.
You send your hero
“Prep my one-on-ones for today.”
Your hero
For each person: last time's notes, their open tasks and anything late, and the feedback you said you would give.
The result
Each conversation picks up where the last one ended, and your team notices.
Example: a purchase request
The moment
A team member needed your approval for a tool. It sat in your inbox for four days and the project slipped.
You send your hero
“Collect every approval waiting on me and remind me daily.”
Your hero
Keeps a queue of approvals from email and groups, puts it in your morning brief and drafts the reply once you decide.
The result
Your team stops waiting on you.
Picture this: another team's deadline
The moment
Your launch depends on another team's delivery. You find out on launch week that it slipped.
You send your hero
“Remind me to check with the platform team every Tuesday and tell me if their date moves.”
Your hero
Drafts the weekly check-in for your approval and flags any change in the date they give.
The result
Slips are found in week two, not week six.
Example: onboarding a new team member
The moment
Onboarding checklists start strong and fade. By week two, nobody remembers which accounts were set up or who is meeting the new person.
You send your hero
“Track Noa's onboarding checklist and remind owners of their items.”
Your hero
Turns the checklist into tasks with owners, reminds each owner in time and gives you a one-line status every Friday.
The result
The new hire has everything they need on day five, not day twenty.
Picture this: performance review season
The moment
Writing six reviews means digging through three months of messages and notes to remember what each person did.
You send your hero
“For each person, list what they delivered this quarter from tasks and my one-on-one notes.”
Your hero
Builds a short list per person from completed tasks and your notes, as a starting point for the review you write.
The result
Reviews are fairer and faster, because they start from facts instead of memory.
Example: "where is the latest version?"
The moment
Your team asks you where files are, who owns what and when things are due, many times a day.
You send your hero
“@hero where is the latest roadmap?”
Your hero
Answers in the group from your connected Drive and the task list, tagging whoever asked.
The result
Your team gets answers in seconds and you get your focus back.
Picture this: the monthly leadership review
The moment
You present your team's month from memory and a slide you made the night before.
You send your hero
“Draft my leadership review slides from this month's tasks and dashboard.”
Your hero
Builds a short Google Slides outline: results against goals, risks, decisions needed and next month's plan.
The result
You spend the evening rehearsing the story, not building the slides.
Example: a week away
The moment
You checked the team group every evening on holiday because you were afraid of missing something.
You send your hero
“I am away until Monday. Answer the team where you can and only ping me for escalations.”
Your hero
Answers routine questions in the group, keeps a list of decisions for your return and alerts you only for the escalations you defined.
The result
You come back rested to a short list instead of a long scroll.
An AI assistant for managers handles the information work that surrounds leading a team: collecting updates, tracking action items, preparing meetings, compiling reports and keeping approvals moving. It does not manage people. It gives you back the time to do that yourself.
HeroKit works where teams already talk: WhatsApp and Telegram groups, plus your Gmail, Google Calendar, Drive and dashboards. Your hero has its own number, joins your team group, and turns every request and every meeting note into a tracked task. Anything that goes to another person in your name waits for your approval of the exact text.
Updates requested in the group and summarized for you, with who has not replied.
Try: “Collect status from the team by 10:00.”
Meeting notes turned into owned, dated tasks.
Try: “Track these action items from the planning meeting.”
The weekly summary for your boss, drafted from tasks and numbers.
Try: “Draft my update for the VP.”
Last time's notes, open tasks and feedback to give.
Try: “Prep my one-on-one with Ari.”
One queue of approvals and decisions waiting on you.
Try: “What approvals are waiting on me?”
Dashboards turned into a weekly team report.
Try: “How did the team do against target this week?”
Reviews, one-on-ones and team meetings booked with real slots.
Try: “Book quarterly reviews with all six people next month.”
Check-ins with other teams on dates you depend on.
Try: “Check in with the data team every Tuesday.”
Every layer of an organisation asks the layer below for the same thing: where are we? The manager sits in the middle, collecting from the team and summarizing for the boss, often several times a week in slightly different formats. It feels like management, but most of it is copying.
The information already exists. It is in the task list, the dashboards, the group chat and the email threads. A hero can read all of those, ask the people who have not written anything yet, and hand you a draft that is ninety percent done. You add the judgment, the context and the priorities, which is the part only a manager can do.
One-on-ones are where managers make the biggest difference, and they are the first thing to suffer when the week gets busy. Without notes from last time, conversations repeat. Without a view of open work, feedback is vague. Without follow-up, commitments made in the meeting disappear.
Your hero keeps the thread. After each one-on-one, send a voice note with what you agreed. Before the next one, your hero gives you last time's notes, the person's open and late tasks and the feedback you said you would give. The conversation starts where it left off, and the person across the table can tell you remembered.
Illustrative.
An hour messaging people for status. Stand-up starts with "where are we on...?"
Status collected in the group by 09:30 and summarized before stand-up.
Action items forgotten. Approvals waiting in your inbox. A dependency slips quietly.
Every action item owned and nudged. Approvals in your morning brief. Dependency checks every Tuesday.
Two hours writing the weekly summary for your boss.
Ten minutes editing a draft that was ready at 14:00.
Ten requests to send your hero.
Your day and your team's blockers.
Try: “What does today look like, and who is blocked?”
A status round in the group.
Try: “Ask the team for status by 10:00.”
Overdue tasks by owner.
Try: “What is overdue on my team?”
The weekly summary.
Try: “Draft my update for Dana.”
Prep for one person.
Try: “Prep my one-on-one with Mia.”
Action items tracked.
Try: “Track: Ari owns the spec by Friday.”
What is waiting on you.
Try: “What do I need to approve?”
Team performance.
Try: “How are we tracking against the quarter?”
Meetings with real slots.
Try: “Find an hour for a team retro next week.”
The end of the day.
Try: “Wrap up today.”
Remote teams live in chat. That is good for speed and bad for memory: decisions, dates and promises scroll away, and people in other time zones ask questions while you are asleep. The manager becomes the team's search engine.
A hero in the team group answers the routine questions at any hour, keeps a record of who owns what, posts reminders at the right local time and summarizes the day for you when you are back online. The team keeps moving across time zones, and you stop starting every morning by scrolling.
Status rounds, action items and one-on-ones, so you can keep doing hands-on work too.
A summary across several teams, and the approvals and escalations that need you.
Cross-team dependencies, quarterly planning and the weekly report to leadership.
Your personal executive layer: decision queue, meeting prep, board and leadership updates.
Status is collected before the meeting, so the meeting is about problems, not updates.
Each one has an owner and a date, and late ones are visible on Monday.
The weekly update arrives before the question.
Approvals and decisions come back faster because they sit in one queue.
Report writing becomes report editing.
Connect your email, calendar and the team dashboard. Name the senders who are urgent.
Add your hero to the team group, set to answer only when mentioned. Tell the team what they can ask it.
After your first meeting, send the action items as a voice note.
Run the first status round through your hero.
Let your hero draft your weekly update and edit it.
Start sending one-on-one notes after each conversation.
Four habits your hero makes automatic.
Open items from last time and new topics from the group, drafted for you the day before.
Updates collected in the group, so the meeting is spent on decisions.
A voice note at the end becomes owned, dated tasks.
A short recap to attendees, drafted for your approval, and nudges as dates approach.
The best managers multiply their team's output. They remove blockers fast, make decisions on time, give clear feedback and protect their people from noise. All of that needs time and attention, and the information work eats both.
Handing the information work to a hero does not make you a different kind of manager. It gives you back the hours to be the kind you meant to be: the one who has time for a real conversation, who notices when someone is stuck, and who walks into the leadership meeting with a clear picture of the team.
Your hero will not manage people, judge performance or send anything in your name without approval. It collects, summarizes, reminds and drafts. The decisions, the feedback and the relationships stay with you.
Your hero asks for the updates you would ask for anyway, in the group you already use, and saves everyone the follow-up messages.
Passwords and keys stay in a secure vault, your data is never shared, and sensitive matters go to you only.
Only after you approve the exact text. Nothing goes upward, sideways or downward without your OK.
Keep it. Your hero works in the chats where people actually answer, and can summarize what is in your other tools.
Nobody else lets you shape the assistant you talk to. Name your hero something your team will happily tag in the group.
Call your hero whatever you like. The display name updates on WhatsApp and on Telegram together, so it is the same person on both apps.
Use a photo, a logo or one of our eight example looks. You upload it once and it shows on both channels. There is no generated face: the picture is the one you choose.
Short and formal, warm and chatty, or somewhere in between. Your hero keeps the tone you set in every chat and every draft.
Each account has one hero. The look is only the look: every hero handles email, calendar, tasks, groups, research and reports the same way.
| What matters | HeroKit | Project management tool | Team assistant | Doing it yourself |
|---|---|---|---|---|
| Where it works | WhatsApp and Telegram groups, email, calendar | Its own app | Email and calendar | Everywhere, by hand |
| Collects updates | Asks and summarizes for you | Only if people update it | Yes, by hand | Yes, by hand |
| Drafts your upward report | Yes | Exports data | Sometimes | You write it |
| One-on-one prep | Yes | No | Rarely | If you have time |
| Cost model | Monthly subscription, cancel any time | Per-seat licence | Salary share | Your time |
Add your hero to your team group. It answers routine questions, tracks who owns what and posts reminders on schedule.
Action items from every meeting become tasks with owners and dates, and your hero nudges owners until they are done.
Weekly team numbers pulled from your dashboards into a summary you can forward upward.
One-on-ones, reviews and team meetings scheduled with real slots, with a prep note before each one.
People who owe you an update get a polite nudge, drafted for your approval.
And everything else a great executive assistant does, 24/7.
See all featuresYour hero gets their own WhatsApp and Telegram number. Save them as a contact like anyone else.
Connect Gmail, Google Calendar and the other apps you use, so your hero can work where your work already is.
Text your hero, send a voice note, forward them anything or add them to a group. They draft, you approve.
Nothing goes out without your OK. Messages and emails to other people are sent only after you approve the exact text.
Approval levels. Choose what your hero does on their own, what they ask first, and what they only plan.
No auto-replies to strangers. Incoming messages are summarized for you with a suggested reply.
Private by design. Passwords and keys stay in a secure vault, and your data is never shared.
Weekly usage report. See exactly what your hero did and what it cost.
Yes. Your hero asks in the team group with each person tagged on their tasks, collects the answers and sends you a summary with who has not replied.
Yes. It drafts the update from your team's tasks and dashboards. You edit and approve it before it goes anywhere.
Yes. Send the items as text or a voice note and each becomes a task with an owner and a date. Your hero nudges owners as dates approach.
No. Your hero joins the WhatsApp or Telegram group your team already uses.
Yes. Before each one-on-one you get last time's notes, the person's open tasks and anything you said you would follow up on.
Yes. At director and VP level your hero also tracks cross-team dependencies and keeps your approval queue moving.
HeroKit is a monthly subscription. You can cancel any time and your hero keeps working until the end of the month you paid for. There are no refunds, because a dedicated server and your hero are set up the moment you pay.
Your hero lists what each person delivered from completed tasks and your one-on-one notes, as a starting point. You write the review.
Yes. Turn the onboarding checklist into tasks with owners, and your hero reminds each owner and reports progress every week.
Yes. It answers routine team questions at any hour and posts reminders at the time you choose.
Yes. Your hero can track personal appointments and family dates alongside work, so both fit in the same week.
