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For contractors and builders

An AI assistant for contractors running more sites than hours in the day

Subcontractors, suppliers, inspectors and clients across five sites, all on WhatsApp. Your hero tracks deliveries, change requests, inspections and payment milestones, chases what is late and drafts every message for your approval.

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Nothing goes out without your OK.

Example conversation

Five sites, ten subcontractors and one phone

A contractor's day is coordination. The plasterer needs the electrician to finish first. The window supplier moved the delivery but told only the office. The inspector is booked for Tuesday, but nobody told the site lead. The client asked for "one small change" in a WhatsApp voice note at 21:00, and now it is a dispute about who agreed to what.

Every one of those messages arrives on your phone, across a dozen groups, while you are driving between sites. Materials arrive late and you find out on site. Change requests get lost in chat. Payment milestones slip because nobody chased them. The building is the easy part; keeping everyone in sync is what wears you out.

HeroKit gives you a site coordinator that lives in WhatsApp and Telegram. Your hero joins your site groups, answers the repeated questions, tracks deliveries, inspections and permits per site, logs change requests for your approval, and chases suppliers and clients for what is late. Every message that goes out in your name waits for your OK.

Picture this

Site moments your hero takes over

Illustrative scenarios. Names, sites and dates are examples.

Picture this: a homeowner living through a renovation

The client who got a Friday update without asking

  • The moment

    The homeowner messages you three times a week asking how things are going.

  • You send your hero

    “Every Friday, draft a progress update for each client from the site group and the task list.”

  • Your hero

    Summarizes the week per site: what was done, what is next, any decisions needed from the client, in a short message for your approval.

  • The result

    Clients feel looked after, and the mid-week "how is it going?" messages stop.

Example: the tiler and the plumber

The subcontractor who turned up on the right day

  • The moment

    The tiler came before the plumber had finished. A wasted day, and an awkward conversation about who pays.

  • You send your hero

    “Remind each subcontractor two days before their start date, and tell me if the job before them is late.”

  • Your hero

    Posts reminders to each subcontractor in the site group and alerts you if the previous trade has not marked their work done.

  • The result

    Trades arrive in the right order, and you move the schedule before anyone wastes a trip.

Example: windows moved by two days

The delivery you heard about before you got to site

  • The moment

    The supplier emailed the office that the windows would come Thursday instead of Tuesday. The fitters turned up Tuesday.

  • You send your hero

    “Flag any supplier email that changes a delivery date and tell the site group.”

  • Your hero

    Spots the change, updates the delivery task, and drafts a short note to the site group for your approval.

  • The result

    The fitters go to another job on Tuesday instead of standing around.

Illustrative example

Picture this: "can you just add one more socket?"

The change request that did not become a dispute

  • The moment

    The client asks a worker for a change on site. It gets done. The client later says it was included in the price.

  • You send your hero

    “Log every change request from the client and send it to me with the cost before anyone starts.”

  • Your hero

    Logs the request with who asked and when, drafts a change order for your approval and posts the decision back to the group once you approve.

  • The result

    Every change has a written yes before work starts.

Illustrative example

Example: a building control visit

The inspection everyone knew about

  • The moment

    The inspector arrived and the site lead was on another job.

  • You send your hero

    “Remind the site lead two days before every inspection and the morning of.”

  • Your hero

    Tracks every inspection per site and posts reminders to the right person in the site group.

  • The result

    Inspections pass on the first visit instead of the second.

Picture this: stage two complete

The milestone payment that came in on time

  • The moment

    You finished the stage, forgot to send the milestone invoice, and the client paid three weeks late.

  • You send your hero

    “When I mark a stage done, draft the milestone invoice and chase it after ten days.”

  • Your hero

    Drafts the invoice from the contract schedule, waits for your OK and drafts a reminder if it is unpaid.

  • The result

    Cash flow follows the build instead of lagging behind it.

Example: 06:30 before the first site

The morning that started with a plan

  • The moment

    You spend the first hour of the day on the phone working out who is where.

  • You send your hero

    “Nothing. The morning brief arrives on its own.”

  • Your hero

    Sends who is on which site today, what is being delivered, which inspections are booked and what is overdue.

  • The result

    You make two calls instead of twenty.

Picture this: a snag list

The voice note from the site walk

  • The moment

    You walk the site and spot twelve things. Half of them are forgotten by the time you get to the van.

  • You send your hero

    “A two-minute voice note listing the snags and who should fix each one.”

  • Your hero

    Turns the note into twelve tasks with owners, posts each owner their list and tracks them until closed.

  • The result

    The snag list closes in days, not weeks.

What an AI assistant does for a building business

An AI assistant for contractors is a coordinator, not a project management system. It lives where your crews, subcontractors and suppliers already talk, which is WhatsApp and Telegram, and keeps them in sync: dates, deliveries, changes, inspections and payments.

HeroKit has its own number, so you add it to site groups like any other member. It answers questions from your data, logs requests, reminds people and drafts messages for your approval. Money and anything sensitive go to you only, never to the group.

Jobs to hand over

Delivery tracking

Every delivery per site with the confirmed date, and alerts when it changes.

Try: “What is being delivered this week?”

Change requests

Client changes logged, priced and approved before work starts.

Try: “List open change requests on Elm Street.”

Inspections and permits

Dates tracked with reminders to the right person.

Try: “Which inspections are booked next week?”

Payment milestones

Invoices drafted at each stage and chased when late.

Try: “Which milestones are unpaid?”

Site group answers

Who is on site, when things arrive and who owns what.

Try: “@hero who is on site tomorrow?”

Snag lists

Voice notes turned into owned, tracked tasks.

Try: “Turn this voice note into a snag list.”

Supplier chasing

Polite chasers for confirmations and late orders.

Try: “Chase the timber merchant for a date.”

Client updates

Weekly progress updates drafted for each client.

Try: “Draft this week's update for the Levis.”

A contractor week, before and after

Illustrative.

Before

Deliveries discovered on site. Changes agreed by accident. Inspections missed. Milestones paid late. Mornings spent on the phone.

After

Delivery changes posted to the group the day they happen. Every change approved in writing. Inspections reminded twice. Milestones invoiced the day a stage ends. A morning brief instead of twenty calls.

Why WhatsApp groups need a coordinator

Site groups are where the work actually gets coordinated, and they are also where information goes to disappear. A delivery date posted on Monday is buried by Wednesday. A change agreed in a voice note has no written record. A question asked at 07:00 waits until someone has a free hand.

A hero in the group fixes that without changing how your crews work. They keep posting and asking as they do today; your hero answers what it can, logs what matters and brings you only the decisions that are yours.

Over a few weeks the group changes character. Questions get answered in seconds instead of hours. Dates are posted once and remembered. Changes have a written yes or no. The group stops being a noisy feed you skim at night and becomes the reliable site log you always wanted.

A prompt library for contractors

Eight requests to send your hero from the van or the site.

Today

Who is where, deliveries and inspections.

Try: “What is happening on my sites today?”

One site

Everything open on a single job.

Try: “Where are we on Elm Street?”

Deliveries

Confirmed dates for the week.

Try: “What arrives this week and where?”

Changes

Open change requests waiting for you.

Try: “Which change requests need my answer?”

Money

Milestones invoiced and unpaid.

Try: “Which clients owe a milestone?”

Snags

A voice note turned into owned tasks.

Try: “Snag list for Oak Road from this voice note.”

Client update

A weekly progress note.

Try: “Draft the Friday update for the Cohens.”

Tomorrow

Who needs to be where.

Try: “Who is on which site tomorrow?”

Who uses a hero in construction

General contractors

Several sites, many subcontractors and one person who has to keep it all in sync.

Renovation companies

Clients who change their minds, and a written record of every change they ask for.

Specialist subcontractors

Your own crews and your main contractor's schedule, kept aligned.

Developers and project owners

A weekly picture of every site without calling every site lead.

Facility maintenance

Recurring jobs, inspections and contractor visits across many buildings.

Getting started on one site

Create your hero

Company name and logo, so everyone knows who is asking.

Add it to one site group

Start with your busiest site and set it to answer only when mentioned.

Load the key dates

Send the delivery schedule, inspection dates and payment milestones as a list or sheet.

Connect your email

So supplier date changes and client emails are caught as they arrive.

Add the next site

After a week, add your hero to the rest of your site groups.

Common worries, answered

"My crews will not use an app."

They do not have to. Your hero is a member of the WhatsApp group they already use.

"Money talk does not belong in the group."

Agreed. Prices, payments and discounts go to you only, never to the group.

"It will promise things I did not agree."

It cannot. Changes are logged for your approval, and nothing goes out in your name without your OK on the exact text.

"Setup will take weeks."

Add your hero to a site group and connect your email and calendar. It is useful the same day.

Your hero, your name, your photo

Nobody else lets you shape the assistant you talk to. Many builders name their hero after the company and use the company logo, so subcontractors know who is asking.

Pick the name people see

Call your hero whatever you like. The display name updates on WhatsApp and on Telegram together, so it is the same person on both apps.

Upload your own profile photo

Use a photo, a logo or one of our eight example looks. You upload it once and it shows on both channels. There is no generated face: the picture is the one you choose.

Write the about line and the personality

Short and formal, warm and chatty, or somewhere in between. Your hero keeps the tone you set in every chat and every draft.

One hero that does everything

Each account has one hero. The look is only the look: every hero handles email, calendar, tasks, groups, research and reports the same way.

Site coordination options, compared

Site coordination options, compared
What mattersHeroKitSite manager or office adminConstruction softwareDoing it yourself
Works inside WhatsApp groupsYes, as a memberFrom their phoneUsually a separate appYes
Hours24/7Working hoursWhen someone updates itEvery hour you have
Change requests in writingLogged and approvedIf they rememberIf enteredRarely
Chases suppliers and paymentsYes, with your approvalYesReminders onlyIf you remember
Cost modelMonthly subscription, cancel any timeSalaryPer-user licenceYour evenings

How HeroKit works for contractors

  • Works inside your team groups

    Add your hero to each site group. It answers "when is the delivery?" and "who is on site tomorrow?" and tags the right person.

  • Task list that closes loops

    Deliveries, inspections, permits and payment milestones tracked per site, with reminders before each one.

  • Follow-ups and no-reply reminders

    Suppliers who have not confirmed and clients who have not paid a milestone get a polite chaser drafted for your OK.

  • Voice in, voice out

    Walk the site and send voice notes. Your hero turns them into tasks, change orders and messages.

  • Morning brief

    Every morning: who is on which site, what is being delivered, what is inspected and what is overdue.

  • And everything else a great executive assistant does, 24/7.

    See all features

How it works

How HeroKit works, step by step
  1. 1

    Get your hero's number

    Your hero gets their own WhatsApp and Telegram number. Save them as a contact like anyone else.

  2. 2

    Connect your accounts

    Connect Gmail, Google Calendar and the other apps you use, so your hero can work where your work already is.

  3. 3

    Message your hero like a person

    Text your hero, send a voice note, forward them anything or add them to a group. They draft, you approve.

You stay in control

Nothing goes out without your OK. Messages and emails to other people are sent only after you approve the exact text.

  • Approval levels. Choose what your hero does on their own, what they ask first, and what they only plan.

  • No auto-replies to strangers. Incoming messages are summarized for you with a suggested reply.

  • Private by design. Passwords and keys stay in a secure vault, and your data is never shared.

  • Weekly usage report. See exactly what your hero did and what it cost.

Questions from contractors

Questions we didn't cover?

Write to hello@herokit.ai or send us a message.

Talk to us
Can HeroKit join my site WhatsApp groups?

Yes. Your hero has its own number, so you add it to each site group like any member. It answers questions and tags the right person.

Can HeroKit track deliveries and inspections per site?

Yes. Each delivery, inspection and permit becomes a tracked task for its site, with reminders and alerts when a date changes.

How does HeroKit handle client change requests?

It logs who asked for what and when, drafts a change order for your approval, and posts the decision back to the group after you approve it.

Will HeroKit share prices in the site group?

No. Prices, payments and anything sensitive go to you only, never to the group.

Can HeroKit chase payment milestones?

Yes. Your hero drafts the milestone invoice when a stage is done and a polite reminder if it is unpaid, all after your approval.

Can I run it from my phone on site?

Yes. Everything works from WhatsApp or Telegram, including voice notes in any language.

How is HeroKit billed for a building business?

HeroKit is a monthly subscription. You can cancel any time and your hero keeps working until the end of the month you paid for. There are no refunds, because a dedicated server and your hero are set up the moment you pay.

Does HeroKit replace project management software?

No. It coordinates people in the chats they already use: dates, changes, reminders and chasing. Keep your project software if you have one.

Get stuff done with HeroKit

Because your time is precious.

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